Operation Manager

FMF
Aden
Deadline:

Job Description

Job Title:   Operation Manager 

Department: Operation

Salary and Benefits: Competitive salary with stable environment

Contract Type: Fixed Term (with 3-6-month probationary period).

Duration: Till December 2021 (Renewable)

Announcing Date: 11/01/2021

Announcement Closing Date: 23/01/2021

Location:  Aden, Yemen

Summary:

This position is in a well-structured experienced NNGOs. Reporting to the ED, you will be conscientious, with an attention to detail and excellent interpersonal skills. Besides you will be responsible for overseeing the day-to-day operations of the organization and ensuring these are carried out in accordance with agreed policies and processes including internal systems, compliance and safeguarding.    

Responsibilities:

The Operations Coordinator will be responsible for but not limited to:

Logistics Responsibilities:

  • Responsible for overall warehouse management.
  • Monthly Review and Reporting mechanisms for all logistics functions.
  • Weekly updates and Monthly Reports to management on all logistical activities.
  • Trains logistics and related staff with relevant logistics compliance issues as required by polices of the organization, donors, and legal statutes in order to ensure compliance.
  • Reviews the monthly vehicles report and prepares the monthly fleet report with focus in optimum usage (budget considerations taken to account).
  • Coordinates the movements and activities of the Drivers.
  • Follows-up of the Drivers list of duties, Shift, Logbook, etc.
  • Consolidates and shares asset management reports to organization management with his recommendations
  • Ensure that the organization standard forms are consistently used, readily available, and completed accurately and electronically by all the organization team.
  • Supervises appropriate filing of all orders (national and international) to ensure accurate tracking and documentation for audit purposes.
  • Ensures appropriate logistics filing systems are in place and effectively complied to
  • Assist in Managing all county office staff transport, ensuring coordination with colleagues, partners, and transport contractors as necessary.
  • Participates in regular progress meeting with Logistics staff from the organization and follow up with action points agreed.

Procurement Responsibilities:

  • Updating the digital tracking system for weekly/ monthly sharing with Senior Operations Manager. This includes and is not limited to Procurement tracking and reporting mechanism for use by Project Managers and Management
  • Training the procurement teams in the use of improved and standardized systems.
  • Ensure that the organization standard procurement forms are consistently used, readily available, and completed accurately and electronically by all organization team.
  • Assists the ED, with reviewing procurement documentation for approval.
  • Prepares the contracts for the selected Suppliers, Vendors and Service providers for review and approval, ensuring adequate warranties and retention terms are included.
  • Perform any other related duties as required.

Requirements (Qualifications, Skills, and Abilities):

  • First degree or equivalent in a relevant discipline (business administration).
  • At least 5 years of extensive experience in INGOs.
  • Excellent written and spoken English
  • Fully aware of operations systems and procedures used in INGOs that fulfils donors’ regulations.
  • Computer literate or experience, including word processing, databases/ spreadsheet uses with good numerical skills.
  • Excellent interpersonal relationship building and employee coaching skills
  • Creative problem solver who thrives when presented with a challenge
  • Detail-oriented and good record keeper
  • Good numerical skills
  • Demonstrates adaptability and flexibility in all aspects of working.
  • Able to multitask, prioritize, and manage time efficiently
  • Great “people-person” skills and professional attitude

How to apply

  • The deadline for receiving applications is Saturday January 23, 2021
  • Note that this recruitment is competency-based and all applicant from around Yemen are encouraged to apply. As long as they have the required experience.
  • Interested candidates are requested to submit their application by CLICKING HERE: https://forms.gle/QTV2wamBujvFC7oZ8
  • Only short-listed candidates will be contacted

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