Human Resources Officer
The HR Officer is responsible for helping strict adherence to all HR and procedures such as recruitment, orientation and training of staff. The HR officer will contribute to the development of the Field team and will help in reviewing the human resource policy and procedures.
The HR Officer will line manage the HR Assistants in the field office and coordinate with HR coordinator to provide technical support to the HR staff in the field offices within their area.
SCOPE OF ROLE:
Reports to: HR Coordinator
Staff reporting to this post: HR Assistant
Budget Responsibilities: None
KEY AREAS OF ACCOUNTABILITY :
- Recruitment and Selection: Responsible for advising and helping HR Coordinator in recruiting managers on writing job descriptions, Vacancy Authorisation Forms and interview questions. Responsible for advertising FO recruitments, taking part in interviews in the level of officer and less and carrying out pre employment checks.
- Orientation and exits: Ensure new staff receive an appropriate orientation, including receiving an explanation of and committing to Child Safeguarding Policy and Code of Conduct. Ensure clearance and debriefing is carried out for exiting staff.
- Performance Management: help coordinator in administration of effective performance management and collation of performance management documentation for the Taiz Office.
- Compensation and Benefits: Communicate Payroll Actions to Head Office HR accurately and on time. Ensure that HR related policies and procedures are shared across the Field office and are understood and complied with.
- Training and Development:
- Help in stage of identifying training needs among the staff and prepare training criteria and plan to overcome these needs.
- Help in evaluating a training according to the criteria which raised in identify training needs stage.
- Personnel administration: Responsible for ensuring the following are accurate, complete and up to date - personnel files, management of leave, management of contracts, administration of health insurance scheme, providing reports to HR Coordinator. Ensure confidentiality is maintained in regard to all sensitive personnel data.
- Monitor staff attendance: Review leave tracker and make sure it is updated on a regular basis and information shared with HR Coordinator as well as follow up the time sheet report on system with staff and support them for any help.
SKILLS AND BEHAVIOURS (SCI Values in Practice)
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
- Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically and on a global scale.
- Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks.
- Honest, encourages openness and transparency; demonstrates highest levels of integrity
Qualifications & Experience
- University degree in HR, Business administration, economics or other discipline relevant to management and administrations
- At least 3 years’ experience in senior position of HR with (United Nations) UN or (International non-governmental organizations) INGOs
- Resilient, enjoys working under professional and workload pressure. Remains patient and effective
- Works well on own initiative while maintaining strong rapport with colleagues
- Establishes and maintains credibility with wide range of staff from junior colleagues to senior management
- Excellent IT skills and previous experience in maintaining detailed administrative records.
- Previous experience in training and capacity building of staff and ability to provide supervision and support at a distance.
- Proactive and result-oriented with a strong ability to coordinate between different teams and individuals.
- Fluency in written and spoken English.