Finance Officer

OXFAM
Aden
Deadline:

Job Description

We offer

Oxfam is a global movement of people who won’t live with the injustice of poverty. Together we save and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the big issues that keep people poor, like inequality, discrimination against women and climate change. And we won’t stop until every person on the planet can live without poverty.

key responsibilities

  • Ensures that financial transactions are accurate and accompanied by appropriate and relevant supporting documents before approval and are duly signed and approved by the Programme Manager or Budget Holder before recording in the books.
  • Ensures that bank and cash payments and receipts are processed in a timely manner within the agreed timeframe and in accordance with Oxfam GB’s applicable accounting policies, procedures and standards.
  • Ensures that financial records, both paper and electronic formats (in the box), are up to date, filed in an orderly manner, kept securely, and easily retrievable.
  • Prepares the month-end reports including balance sheet reconciliations and make sure they are duly signed and authorized and submitted on time to the Country Office.
  • Ensures there is an updated register for float, salary advances, prepayments, accruals, vehicle rent, Security Company, etc.
  • Uploads weekly/monthly cashbook and journals into the PeopleSoft in a timely manner and as per agreed deadlines, for review and further processing.
  • Assists Senior Finance Officer to prepare month end documents and reports, produce journals (EOC + Depreciation, contra accounts and other miscoding adjustments on contracts, projects, etc..) as and when required and input into People soft.
  • Involves in logistic activities by participating in Tender and Quotation evaluation committee.
  • Works with the logistics on conducting the Physical Count of Assets.
  • Regular visit to partner offices based in Sana’a and check their financial records and report to Senior Finance Officer, if there is any deviation or any other issues.
  • Supports SFO in conducting trainings on financial management both for Sana’a Staff and Partner Staff.
  • Perform other tasks requested by and agreed with the Senior Finance Officer - Cash and Bank.
  • Ensures that financial transactions are accurate and accompanied by appropriate and relevant supporting documents before approval and are duly signed and approved by the Programme Manager or Budget Holder before recording in the books.
  • Ensures that bank and cash payments and receipts are processed in a timely manner within the agreed timeframe and in accordance with Oxfam GB’s applicable accounting policies, procedures and standards.
  • Ensures that financial records, both paper and electronic formats (in the box), are up to date, filed in an orderly manner, kept securely, and easily retrievable.
  • Prepares the month-end reports including balance sheet reconciliations and make sure they are duly signed and authorized and submitted on time to the Country Office.
  • Ensures there is an updated register for float, salary advances, prepayments, accruals, vehicle rent, Security Company, etc.
  • Uploads weekly/monthly cashbook and journals into the PeopleSoft in a timely manner and as per agreed deadlines, for review and further processing.
  • Assists Senior Finance Officer to prepare month end documents and reports, produce journals (EOC + Depreciation, contra accounts and other miscoding adjustments on contracts, projects, etc..) as and when required and input into People soft.
  • Involves in logistic activities by participating in Tender and Quotation evaluation committee.
  • Works with the logistics on conducting the Physical Count of Assets.
  • Regular visit to partner offices based in Aden/Lahj/AL Dhale and check their financial records and report to Senior Finance Officer, if there is any deviation or any other issues.
  • Supports SFO in conducting trainings on financial management both for Aden Staff and Partner Staff.
  • Perform other tasks requested by and agreed with the Senior Finance Officer

Security:

  • Follow all SoP of Security and safety.
  • To work closely with relevant staff to ensure that all Oxfam staff adhere the security protocols
  • Upon need and advice, collaborate with the Security and Safety unit, and Field Security Focal to train staff in security management as may be requested
  • Report any security misconduct and security accident, as per SoP.

persons specifications

Essential

  • University degree in a finance related subject or professional accountancy qualifications.
  • Experience in accounting and finance work on supervisory level in a similar sized organisation.
  • Strong computer literacy, and proven experience of computerized accounting packages, preferably PeopleSoft. Strong proven experience in using Excel spreadsheets. Experience in using Internet-based programs and e-mail systems.
  • Good communication skills – verbal and written in English
  • Commitment to deliver against agreed deadlines.
  • Ability to deal with people at all levels; partners.
  • Attention to detail, ability to work under pressure and able to think and prioritise/plan ahead.
  • Ability to work in demanding situations under pressure in a team or independently with minimum supervision and delver against team objectives.
  • Willingness and ability to travel at short notice and/or to work extra hours as necessary, often in difficult circumstances.
  • A strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “development” sector and its impact on key areas of responsibility and a commitment to humanitarian principles and action;

Desirable

  • Qualified/certified accountant
  • Excellent written and verbal communication skills: proven ability to present information and concepts clearly

 

How to apply

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