Project Assistant

  • Company: ZOA
  • Location: Sana'a
  • Posted On: 23 Mar 2018
  • Deadline: 08 Dec 2018

Location: Sana’a, Yemen                             

Job Holder Reports To: In Field:  Health and Nutrition Programme Manager  

Overall Purpose:  Working as an important member of a diverse team who are committed to serve the world’s most vulnerable with practical and compassionate care the Project Assistant will work closely with the ZOA Health and Nutrition Program Manager (H&N)  with the following; logistics; processing necessary approvals and permissions; assist with written and verbal translation; external coordination on behalf of the H&N Programme Manager; support with any other task as required by the H&N Programme Manager.    

Project Overview:  In response to the ongoing humanitarian crisis in Yemen ZOA will establish integrated programming focussed on delivering life-saving health, nutrition, WASH and food aid services to identified vulnerable communities. 

Major Duties and Responsibilities

General

  • Know, understand, and comply with ZOA internal policies and procedures
  • Adhere to ZOA regulations
  • Be ready to travel and to locations outside Sana’a
  • Represent the Health and Nutrition Programme Manager at external meetings as required
  • Be ready to assist the Health and Nutrition Programme Manager with any task as required

Logistics:

  • Support the H&N Programme Manager in setting up national and international supply pipeline, including liaising with external contacts, clearance companies and local tradesmen and contractors.
  • Oversee national and international shipment processes, ensuring national regulations are followed as well as ZOA procedures and policies. 
  • Manage warehouse and stock maintenance procedures

External coordination:   

  • Develop effective and professional relationships with relevant officials and departments
  • Coordinate and liaise with authorities and ministries to effect the completion of necessary agreements and permission with  departments and ministries relevant for ZOA operations    
  • Provide advice to leadership on the best ways to ensure smooth operations of ZOA
  • Participate in relevant working groups

Administration

  • Provide accurate verbal and written translation of documentation in both English and Arabic
  • Assist with preparation of letters and agreements between ZOA and external stakeholders, ensuring they remain valid and relevant and that the terms and conditions are clear
  • Submit accurate and timely internal reports as required by H&N Programme Manager
  • Ensure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with ZOA and donor requirements

Person Specification

Qualification / Experience

Essential

Desirable

Vocational qualification

University degree in relevant subject or equivalent professional qualification

Master degree in Administration or Logistics

 

Work experience

Experience in logistical procedures and management in Yemen

Experience in coordination with authorities

Previous INGO experience

Languages

Arabic

Fluent English (spoken and written)

 

IT

Computer literate with excellent working knowledge of Microsoft Excel, Word and Outlook

 

 

 

 

 

 

 

Competencies

Essential

Desirable

Motivation

Desire to serve others

Compassionate, self-motivated, enthusiastic, energetic, autonomous

Team-building

Team-player but also able to work independently

Good inter-personal and conflict resolution skills

Able to develop, coach and support other team members, both international and national staff

Encouraging, supportive

Adaptability

Capacity to work under pressure and manage personal stress levels

Creative, open-minded, flexible, self-learner

Good understanding of cross-cultural issues

Diplomacy in interactions with  authorities

Able to cope with basic living conditions in the field and during field trips

Willingness to be stretched professionally

 

Previous team experience and knowledge of team dynamics

Technical expertise

Problem solving ability

Excellent communicator

Commitment to best practice

Good negotiation skills

 

Management and leadership

Strong leadership skills

Consultative management style

Accountable decision maker

Strong organisational and time management skills

Coaching and training skills

Empowering, accountable, mature, problem solver

Good understanding of humanitarian work

 

Job Commitment

Planned start date: 15th of March 2018

Duration of commitment:  12 months with potential extension

How to Apply

How to apply:

If you are interested in this position, please send your CV directly to : zoayemenvacancies@gmail.com , not later than Thursday 8th  of March, 14pm.

Please mention the job title in the Subject Field

CV’s of no more than 5 pages in length are appreciated.

Please provide at least 2 references related to your previous employment listed in the application. References of previous positions held should not be older than five years.

Only selected candidates will be contacted and invited to participate in the process of recruitment.